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    OPEN FOR SUBMISSION OF ABSTRACTS !
     
    SUBMISSION DEADLINE January 15th, 2018
    23:59 (Central European Time)

    Abstracts should be submitted by the presenting authors ONLY!

     

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    General information
    All contributed talks and posters will be submitted to specific symposia and selected on the basis of their abstract by symposium organizers.
    We will have 13 concurrent sessions each day, 78 symposia, and accordingly many contributed talks (about 800 in total), which is more than what is usual at ESEB conferences but less than what is typical at Evolution conferences.

    Submission guidelines
    - You can submit applications to up to two symposia from the list.
    Note that if none of the topics covered by the thematic symposia matches your research, you will have the option to submit your abstract to the Open symposium (also in the list).
    - In order to allow as many participants as possible to present their work, and in in-line with ESEB tradition, we remind you that participants can submit only one abstract as the presenting author (i.e. the person who will present the talk/poster).
    Only the presenting authors should submit abstracts.
    There is no limit, however, to the number of talks/posters a given person may coauthor.
    - All abstracts must be written and all presentations done in English.
    - Abstract body (without mention of author or afiliations) should include a maximum of 300 words (about 2250 characters spaces included).
    - Tables, pictures and charts are NOT allowed.
    - You will be able to indicate your preference in terms of symposia and type of presentation (oral communication or poster).
    - You may modify your abstract until the end of the call for abstracts (January 15th, 2018) by logging in with your e-mail and password, but not after, given the process of abstract selection by symposium organizers.
    - Confirmation of submission and abstract acceptance will be sent to the email of the contact presenting author.

    Awards
    If you are a graduate student, you will have the opportunity to compete for the Mayr Award and Hamilton Award. These awards, organized respectively by SSB and SSE, will be given to the presenter of an outstanding student talk at the Joint meeting in Montpellier.
    If you want to compete for any of these awards, you have to submit an abstract to either the Mayr Award symposium or Hamilton Award symposium through the normal abstract submission procedure (see list of symposia).
    Indicate one of the Award Symposia as your first choice, but we strongly advise that you select, as a second choice, an alternate regular symposium of interest for you, in case that you are not chosen as a finalist for these awards.
    Note that SSE offers travel support for finalists in the Hamilton Award symposium.

    For more information, check the following links.
    → Ernst Mayr award
    → W.D. Hamilton award

    Selection and notifications of acceptance
    The symposium organizers of both your first and second choice will examine your proposal and make a selection.
    Each symposium will have a limited number of time slots for talks (approximately between 8 and 16 depending on the number of abstracts submitted to this symposium).
    Symposium organizers will establish a priority list for abstracts accepted as oral communications and will offer the option of presenting a poster instead of a talk for the abstracts that do not fit in that list. Abstracts may be rejected if they are of insufficient quality, but our general policy is to accept most poster presentations.
    You will be chosen to present either a talk or a poster in a maximum of one symposium.
    Notification of acceptance will be sent out on February 28th as well as pre-registration for presenters will open.

    Registration
    No payment is required for abstract submission.
    If your presentation is accepted, you will be able to register early, before general registration opens to all participants.
    The total number of participants is capped for our event, so we strongly recommend that presenters take advantage of this and register during the early period before registration is open for everyone else.
    Should you fail to register and the meeting reaches capacity, your talk/poster will be cancelled.
    Participants accepted for an oral presentation must register before March 26th 2018, otherwise their oral presentation will be cancelled even if registration capacity has not been reached.

    Important dates
    November 6th 2017: Call for abstracts opens
    January 15th 2018: Deadline for abstract submission (i.e. application to present a talk/poster)
    February 28th 2018: Notification of acceptance sent out and pre-registration for presenters (talks and posters) opens
    March 12th 2018: Registration for all participants opens
    March 26th 2018: Oral presentations of unregistered participants are cancelled
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